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1. For academic information beginning with Summer 2007, look in WebAdvisor.
2. Log in.
   1. Go to http://webadvisor.leeuniversity.edu and click on “log in”.
   2. Or go to Employees/Web & Technology Services and click on the option.
3. Enter your User ID.
4. Enter your password.
5. Submit.
6. Click on "Portico".
7. Click on the Faculty icon.
8. Choose any field under the Faculty Information icon:
   1. class roster
   2. grading
   3. search for sections
   4. my class schedule
   5. etc.

1. Go to http://webadvisor.leeuniversity.edu
2. Log in as given above.
3. Choose “Class Search”.
4. Fill in at least two (2) fields. However, you can fill in as many as you want to be very specific. The more you choose, the more specific (and quicker) your search will be. (For main campus courses, no location is needed. Location is necessary for CAPS courses.)
5. Drill into a section by choosing the Section Name and Title field.
6. Review info and then click OK to close informational box.

1. Log in as shown above (using Log in, User ID/password, click on Portico, click on Faculty icon.)
    
2. Under “Faculty Information” (on left), select “Student Educational Planning”.
    
3. Enter the “Student’s ID” (found in the mail sent to you by the advisee).
    
4. On the drop-down menu of “Action”, click “Add or Change Plan”, then click “Submit”.
    
5. This brings up the “Select a Program” page. At the bottom, click for a check in “Active Academic Program.” This states the degree code and name.) The “submit”.
    
6. After reviewing the advisee’s educational plan (course selections) and reviewing the student’s CRA for pre-requisities (viewed from Toolbox until academic history is converted to Colleague/WebAdvisor), check the “approve” box beside each course that is appropriate. AT the bottom of the page you can add other courses or correct a number (applied lesson or ensemble, etc) of a course that you did not approve above).
    
7. You also have the option to write a message regarding the educational plan.
    
8. Click “E-mail student” and “submit”.
    
9. Log-out.
    
10. The student then goes into WebAdvisor to build his/her schedule (select class sections) based upon the educational plan that you approved.

1. Lee University policy states that “main campus” students may take only one online course during the fall or spring terms.  However, during the summer, this limit does not exist. This fall/spring registration restriction is monitored by having a block on online course registrations. If they attempt to add online sections to WebAdvisor, they will get an error message stating that a “petition” is required. Only Records staff can add online sections to the student’s schedule.
    
2. Advisors can approve the online “course” just like all the other courses on WebAdvisor, since “OL” is the section.
    
3. Then the student can drop by Records, bring up their WebAdvisor account on one of the computers for Records staff to see your approval, and then Records staff will add the OL section for the student. (If the student is adding this OL section while away from campus, such as during the summer, you may communicate your course approval to one of the Records staff via email and let them know the student is seeking to add the “OL” section.)
    

1. Click on the WebAdvisor quick link from the main page or http://webadvisor.leeuniversity.edu.
    
2. Click the Log In tab and login.
    
3. Click on Portico; click on the Faculty Icon.
    
4. Click on the Class Roster link.
    
5. Select the term you wish to view.
    
6. Check the box next to the class you wish to view.
    
7. Click on the print icon in the computer options at top right to print the page.

Remember, if a student is sitting in your class but is not on your class list in WebAdvisor, the student is not registered for your class (either did not add the class or did not pay for the class and got purged.) In order for the student to get a grade for your class, the student must come to the Business Office to pay for the class. Once it is paid for, the class will be added back to the student’s schedule.)

NOTE: The Angel roster is totally independent from the WebAdvisor roster. One does not pull from the other. The WebAdvisor roster shows if a student is enrolled in your class by having paid for the class.

1. Do I need to submit a grade for all students in a section?
   No, Colleague will allow you to submit individual grades, grades for only a few students, or grades for the entire class.
    
2. Will students be able to see the grades immediately once submitted?
   No. Colleague makes a distinction between “final grades” submitted by faculty and “verified grades.” The decision was made by the academic leadership to verify grades at the end of the grading period, which means students will not be able to view grades until after this procedure is run.
    
3. What happens if I do not enter an “Expire Date” when the grade is Incomplete?
   The institutional policy states that all “I”s will be converted to “F”s after 1 semester. This cannot be overridden by the “Expire Date.” A procedure will be run each semester in Colleague by the Records office that converts all outstanding “I”s to “F”s.
    
4. How do I enter “Last Date of Attendance” for students who fail a course?
   At this point, we have no way of recording this information through WebAdvisor. If a student fails all courses for a given term, the Records office will be following up with you to identify last date of attendance until we have a better solution.
    
5. What happens if I enter a grade for a student who is auditing?
   During the “grade verification” process, the “final grade” entered by the faculty member will be converted to pass/fail if the section was audited by the student and the faculty member entered a grade.

The online training for faculty advisors and student users has been posted at the following site:
http://helpdesk.leeuniversity.edu/info/employees/training/default.asp. (Video lasts only about 10 minutes and is very helpful. The instruction booklets w/ screen shots can be printed or downloaded to your computer.)
 

1. If the student is not your advisee so that you have access to the WebAdvisor/Colleague ID #, obtain this using NAE screen in Colleague. (Your assistant may have to get this for you, if you do not have NAE access for Name and Address Entry.)
2. Log in to WebAdvisor.
3. Click on “Student Educational Planning”.
4. Enter Student ID (obtained in #1 instructions above).
   Action: Evaluate Program.
5. Click on the active program you are evaluating.
   “What work do you want to include?” Choose Registered/pre-registered
6. Give it a few minutes to evaluate the program. You will get a full report. The key for TE, PR, etc is provided at the extreme bottom. Any labs without grades (which will be most of them) will show as an “in progress”. If you have questions about how to interpret the degree audit report, the Office of Academic Services (Suzy Deaton or her assistant) can help you.